To experience the full benefit of the ILT functionality available, at least one class is required for each course. Otherwise, learners will receive a "no classes found message" when selecting the course.
While the course details refer to what is taught, the class deals with the business of running the course and includes things such as the date when the course is taught, the instructor, any class-specific resources, and location information such as city, street address, room number, etc.
A learner does not register for a course. They register for a class associated with a course.
Please note: The only required information is located on the General and Scheduling tabs. Once that information is entered, the class can be saved at any time. This article goes into great detail about all aspects of creating an Instructor-Led Training class, this same info will be in separate articles as well.
To create an ILT Class:
On the Admin menu, select Training > Manage Classes.
The Instructor-led Courses screen appears. All courses across all catalogs are displayed. You can use the Catalog dropdown to filter by catalog and the Show Inactive toggle to search both active and inactive courses. Use the Search box to search and filter.
For courses that have existing classes, the action button will display View Classes with a dropdown option to Create a Class. If no classes exist, the button will display Create a Class. Select this button to create a class.
The Class Properties screen appears on the General tab.
- Enter a Class Code. Depending on your settings, it may be auto generated.
- In the Status dropdown, select Active.
- Use the Type dropdown to select In-Person or Virtual.
- In the Description box, type a class description.
- To select a location for the class, select the search icon and select a Location from the existing list. You can also use the + icon to create a new Location. In the Location List dialog box, select Go, and then select the appropriate location from the list. Then select the appropriate Room.
- If the class is a virtual Web session, in the URL box, type the URL that provides learners access to the class. Otherwise, leave it empty.
- Complete the Note to Users field, if necessary.
- Select the magnifying glass icon to assign an owner, if necessary.
Next, move to the Scheduling tab by selecting it. On the Scheduling tab:
- To set start and end dates, select the Calendar icons to the right of the Start Date/Time and End Date/Time fields and select the desired dates and times. The default start time is 9:00 AM; the default end time is 5:00 PM.
- In the Time Zone dropdown, select the appropriate time zone.
- Add Duration, Total Hours and Schedule Notes information, as appropriate.
Next, move to the Registration tab.
- In the Registration Status list, select Open. When set to Closed, the class appears in Performance, but users are unable to self-register.
- Add quantities to the Maximum Seats and Minimum Seats boxes. Seats Taken and Seats Remaining will be calculated as learners register.
- In In the Seat Openings dropdown, select to indicate whether openings should be transferred from the waitlist.
- In the Registration Cut-off Days box, enter a value if required.
- In the Allow Cancellations dropdown, select as necessary.
- In the Cancellation Cut-off Days box, enter a value if required.
- In the Allow Waitlisting dropdown, select as appropriate.
Next, move to the Instructors tab. Here you can add a Primary Instructor and any Additional Instructors.
- In order to add Instructor(s) you must first save the class. Select the Save button at the top of the Class Properties screen. You will receive a notification that Your updates have been saved and now the Add Instructor buttons are clickable.
- Under Primary Instructor, select the Add Instructor button. A list of instructors appears. Select your instructor for this class.
- The Add Instructor Button is replaced with a Reservation button, which you can use to view the instructor’s schedule and a Delete button, which you can use to remove the instructor from the class.
- Repeat the same process for Additional Instructors as necessary.
Next, move to the Resources tab. Here you can select any Resources available and associate them with the Class. Typically, these would be Resources available at the Location where the class is taking place, although you can select Resources from other Locations.
On the Resources tab:
- Select the Add Resource button and the Select Resource screen appears. By default, you will see a list of all Resources available at the current Class Location. You can use the magnifying glass button to search for Resources from other Locations. Use the Select button next to the Resource you want to add.
- On the next screen, select the Save button to add the Resource.
- You will not see your Resource on the Resource tab. You can use the Edit or Delete buttons to make changes to your added Resource.
Next, move to the Linked Content tab. Here you can add any Class Resources and Instructor Materials to the Class. Class Resources refers to content that is available to all learners registered for the class, while Instructor Materials are only available to Class Instructors.
On the Linked Content tab:
- Use the Search and New buttons to either search for an existing piece of content or create new content.
- If adding existing content, select it from the list in the Content Repository. You can use the Type dropdown menu to filter by content type.
- If creating new content, select new and from the New Content window choose the content format and add the new item as you normally would.
- Use the Edit and Delete buttons to edit or remove added content.
